Membership Software

Check in Members and Guests at the Pool.

No Internet Required. Simple and Fast.

Who's it for? Community swimming pools or other small facilities that need simple, membership management software. Perform front desk check-in for members and guests, and track facility usage. Ideal for HOA, apartment, and condo associations.    

How does it work? PoolPass software runs on a Windows PC, Mac, iPhone, and iPad. All you need is a computer and optionally a wireless or wired barcode scanner at the front-desk.

For facilities without internet or for single point-of-use, use the standalone (file based) mode where all your member data is saved securely to your local disk.


For multiple check in locations and remote management, you can choose to store your member data in the cloud. A lifeguard can be checking in members at the front desk while a property manager edits records at the management office. Property managers can even switch between multiple facilities they manage within the application.

To see a quick demo of PoolPass in action, check out this brief video.

How is it different? Most facility management software is expensive and has features for commercial club management that small organizations don't need. PoolPass is specifically tailored for community pools and is simple and intuitive to use.

What does it cost? The standalone mode is free for up to 50 members. Try it and use it free with no other restrictions. Purchase a license for additional members. The cloud mode supports unlimited members for a low monthly fee.

PoolPass App

Prefer to go mobile? Use the PoolPass app with your iPad tablet or iPhone. The standalone version stores data right on your device, and can be backed up using iCloud.

No Wi-fi? No problem. Use our Cloud Service with your 3G/4G cellular enabled tablet or phone.


Use your device's camera to capture member images and scan barcodes. Or use a paired Bluetooth barcode scanner at check-in.

Web Portal

PoolPass is available on your favorite web browser! Access the Cloud Service securely on any device, including Android mobile and Chromebooks. No need to download and install software. You can set up multiple users including administrators, facility managers, and attendants.

Marketplace (Coming Soon)

Create Your Own Member Passes

  • Cashless concessions

  • Sell passes / entry tickets online

  • Patrons purchase through the web and redeem at your facility

  • Your attendants don't handle cash or credit cards

  • Safe and secure online transactions handled by Stripe

    Marketplace available Spring of 2021

Create your own Member pass cards with integrated card designer software. Design a custom template for your pool with your own logo/artwork. Add templates for Member name, picture, barcode, and more. Print member cards directly to a printer or export to .pdf and outsource your printing. 


Below, the template on the left generates the member card on the right, ready for printing. You can bulk print/export multiple member cards as well.

RFID Cards

Check-in with RFID proximity cards. Scan in patrons using a USB contactless card reader. Facilities with existing access control systems can now use PoolPass for check-in using the same cards or tags.

Our Customers

PoolPass is serving over 100 facilities across the United States and internationally. See where our customers are and what they're saying...


Bosnia and Herzegovina


United Kingdom



“PoolPass has been a phenomenal product for our pool. Gone are the days of paper records, and here are the days of digital ease. We are very pleased with how well this system has worked for us, and our members have warmly embraced it. It has made it so much easier for me as the Membership Chair to prepare for the season and has been a powerful resource for our gate check-in staff.”

— Ken, Springfield, VA

Questions? Contact Us
Product Brochure

Download a PoolPass product brochure below:


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