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Download PoolPass Full Software Version

PoolPass is free to use and the file-mode is free for organizations with less than 50 members. Larger organizations can buy additional capacity.

To use the cloud-mode, sign up for a cloud account.

Download v3.4.0 For Windows (64 bit)

Minimum Version: Windows 7

For 32 bit Windows: Download v3.0.1 (last supported 32-bit version) 

Download v3.4.0 For Mac OS X (64-bit)

Minimum Required Version: 10.11 (Mavericks)

iPad/iPhone 

Minimum Required Version: iOS 12.0

Current Version Known Issues

  • Webcams are not detected in MacOS 10.15 (Catalina)

    • Workaround: Capture photos in Photo Booth app, Copy, and "Load from Clipboard" in PoolPass​

 

Windows Quick Start Instructions

  1. If you have an existing version prior to v3.2.0, uninstall it using the Windows settings panel.

  2. Download and run the Windows .exe install wizard.

  3. If SmartScreen filter appears, select "More Actions" and "Run Anyway" (see FAQ about signed software).

  4. Follow the instructions from the installer.

  5. PoolPass will automatically start after the installation is complete.

  6. You will be prompted for a folder to store the new database (use a new folder).

  7. Select the File-Based type database if you are evaluating the software, or Cloud-based if you have signed up for an account.

  8. Create a database password. This will be used each time you start up PoolPass.

  9. If you are using a Cloud account, enter the credentials you were provided.

  10. Additional help is available on the Help tab.

 

MacOS X Quick Start Instructions

  1. Download the .pkg file and open it.

  2. Follow the instructions from the installer.

  3. Run the PoolPass application from the Applications folder.

  4. You will be prompted for a folder to store the new database (use a new folder).

  5. Select the File-Based type database if you are evaluating the software, or Cloud-based if you have signed up for an account.

  6. Create a database password. This will be used each time you start up PoolPass.

  7. If you are using a Cloud account, enter the credentials you were provided.

  8. Additional help is available on the Help tab.

Sample Import Database

 

To import a sample database (.csv file), first download the sample file.  Then go to the Configuration tab, select "Import Members", and select the downloaded sample file. You can also customize this file in a spreadsheet application like Microsoft Excel.

Sample Card Designer Templates

To download sample card templates, visit the card page.

Barcode Scanner Instructions

PoolPass should work with most USB barcode scanners.  PoolPass automatically highlights barcode entry fields on each tab.  Barcode scanners usually act like keyboards and pressing the trigger reads the code and enters the text into the highlighted field. You may need to configure your scanner to add <enter> or <return> after the scan is complete. The iOS version of PoolPass works with bluetooth barcode scanners.  

Webcam Instructions

PoolPass should work with most USB webcams, including the built in iSight cameras on Macs.

Version History​ (Windows/MacOS)

v1.1

Initial public release

v1.2

  • Database stores Member images, displays image on check-in

  • Image editor to load, crop, transform, and adjust Member images

  • Added feature to clear all member barcodes

  • Hotkeys to navigate between tabs

  • Button to manage recently checked-in Member

v1.3

  • Webcam capture for Member images

  • Sound effects

  • Next and Previous Membership buttons

v1.3.1

  • Prompt when unsaved changes may be lost

  • Various bug fixes

v2.0

  • Support for cloud-based accounts

v2.1

  • Graphs for Member usage and Memberships over time and by check-in location

  • Integrated mail composer/client

  • Named check-in locations (cloud mode) 

 

v2.2

  • Graph for Member frequency by time and day

  • Optional expiration date for Memberships

  • Optional limited entry passes for each Member

  • Highlighting changes during editing

  • Fixes bug with email addresses

v2.3

  • Freeform notes stored for each Membership

  • More efficient database access

v2.4

  • Cc and Bcc fields in Email

  • Visual calendar for date fields

v2.5

  • Security improvements for cloud connections

  • Support for smaller screens with less resolution

  • Fixes bug with imported Member birthdays

  • Automatic check for new software version

v2.6

  • Added saturation adjustment for image editor

  • Fixes (rare) bug with config file corruption

  • Fixes issue where webcam doesn't always close cleanly

v3.0

  • Card designer/template creator

  • More member list filters: check in day, has image, valid email

  • Barcode suggestion tool (incrementing value or random)

v3.0.1

  • Fixed bug with fonts on Member Use Frequency graph

  • Allow dash in barcode field (barcode takes precedence when checking in)

v3.2.0

  • RFID cards and tags - scanning and check-in

  • Multiple members possible in each card template page

  • New, faster Windows installer

  • Cloud security updates

  • Adjustable Member Table column widths

  • Member birthdays older than 1901 do not show age value

  • New Page Setup dialog in card designer

  • Minor bug fixes to card designer

v3.2.1

  • Improved workflow using tabs to jump through Membership fields

  • Fixed bug with occasional double entries in Member table after refresh (cloud mode only)

v3.2.5

  • Kiosk mode

  • Added guest pass count column to Member List

  • New and updated hotkeys

  • Allow unicode characters in all fields except Membership ID

v3.3.0

  • Automatic backups (file mode only)

  • New Membership search field in Member List tab

  • Create card images

  • Colored age text box in card designer

  • Check-in from Manage Memberships tab

  • Updated initial password entry dialog with options

v3.3.1

  • Cloud security updates

  • Import/Export Membership Notes field in .csv files

  • Absolute x/y element positioning in Card Designer

v3.3.2

  • Updates to support MacOS 10.15 (Catalina)

  • Increased stored Member image resolution

v3.4.0

  • Create generic member cards with incrementing barcode numbers

  • Minor cosmetic improvements